How Clariness Unified Clinical Trial Operations and Resource Allocation with Microsoft Project & Power BI

Clinical trial patient recruitment is an exacting, high-stakes discipline governed by rigid pharmaceutical sponsor deadlines and strict regulatory standards. Clariness coordinates multi-center clinical trials for the world’s leading pharmaceutical sponsors across dozens of therapeutic areas.

Managing scores of simultaneous global recruitment campaigns required coordinating medical copywriters, digital marketing specialists, clinical site managers, and patient concierges across multiple time zones. However, project managers tracked schedules in disparate Microsoft Project files, while financials and team allocations were handled in separate spreadsheets.

This fragmentation left executive leadership without a consolidated portfolio view. Project risks and delayed deliverables were often identified too late to prevent sponsor SLA breaches. Furthermore, resource allocation suffered from limited visibility into team capacity, resulting in burned-out specialists on some projects while others were underutilized.